Executive Portfolio Officer

• Full-time ongoing position at HEW Level 7.
• Parramatta South Campus with flexible working arrangements.
• Salary: $107,053 – $115,469 per annum, plus 17% Super and Leave Loading.

Provide high-level executive and project support to enable portfolio delivery and governance across Operations.

The Opportunity
You will provide high-level executive and project support to the Portfolio Management Office, ensuring the effective coordination of strategic initiatives, stakeholder engagement and day-to-day operations. Working closely with senior leaders, you will enable efficient executive workflows and maintain professional standards of communication, confidentiality and governance.

You will coordinate executive support services including travel, correspondence and confidential documentation, ensuring timely delivery and alignment with strategic priorities. You will facilitate stakeholder engagement activities and plan internal events and forums that support strategic planning and staff engagement.

You will support, monitor and report on project progress using established methodologies and tools. This includes maintaining accurate records within the PPM tool, coordinating data entry, supporting procurement activities, monitoring expenditure and preparing financial reports in line with University policies and legislative obligations.

What Success Looks Like:

• Executive support services are delivered accurately, discreetly and on time.
• Stakeholder engagement activities support executive priorities and positive relationships.
• Project milestones are monitored, reported and supported through established methodologies.
• Financial and procurement processes comply with policy and governance requirements.
• Records and systems are maintained to a high standard of accuracy and compliance.

Please refer to the Position Description for full details.

About You

• Tertiary qualifications in a relevant discipline or equivalent experience in executive support and project coordination.
• Demonstrated ability to manage competing priorities and deliver outcomes in a complex environment.
• High-level proficiency in Microsoft Office and digital collaboration tools.
• Strong written communication skills, including drafting and editing executive-level documents.
• Proven experience handling confidential information and supporting governance processes.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Akshet Sachdev, Executive Director, Program Delivery, A.Sachdev@westernsydney.edu.au Please include the job reference code REF1241M.
• Closing Date: 11:59pm, Wednesday 13 May 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.