Senior Executive Support

• Full-time, Ongoing position at HEW Level 7
• Based at Western’s Parramatta South Campus, with flexible working arrangements
• Salary: $107,053 – $115,469 per annum, plus 17% Super and Leave Loading

Provide high-level executive support to enable effective coordination, governance and decision-making.

The Opportunity
The Senior Executive Support provides high-level executive support to ensure the efficient operation of the Deputy Vice-Chancellor’s Office within the Division of Western Sydney and External Engagement. Working closely with the Director of Operations and the Executive Officer, the position supports critical activities, manages complex workflows and contributes to the effective delivery of divisional priorities.

The Senior Executive Support will coordinate complex calendars, meetings and events, including senior meetings with internal and external stakeholders. This includes preparing agendas, briefing materials and follow-up actions, supporting travel and diary management, and ensuring the Deputy Vice-Chancellor’s time is used effectively.

As a key liaison between the Executive and a broad range of University and external stakeholders, the role requires clear communication, sound judgement and discretion. The position also coordinates committee documentation, supports project tracking, maintains accurate records and contributes to compliant, professional and responsive office operations.

What Success Looks Like:

• Complex calendars, meetings and events are coordinated accurately and aligned with strategic priorities.
• Agendas, briefing materials, reports, committee papers and follow-up actions are prepared to a high standard.
• Trusted relationships are maintained with internal and external stakeholders through clear and timely communication.
• Major project actions are monitored, tracked and followed up using sound project management approaches.
• Office operations comply with relevant University policies, records management, WHS and equity requirements.

Please refer to the Position Description for full details.

About You
You will bring sound judgement, discretion and confidence in supporting senior executives in a complex office environment. You will be highly organised, professional and responsive, with the ability to manage competing priorities while maintaining confidentiality and producing high-quality work.

You will also bring: 

• Relevant vocational or tertiary training and/or extensive professional experience in a senior executive office setting.
• High-level organisational, communication and problem-solving skills.
• Proven ability to manage competing priorities and maintain confidentiality.
• Strong written and verbal communication skills, including document preparation and editorial support.
• Proficiency in Microsoft Office products, with a high level of digital literacy.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Dr Kay Visser, Director of Operations, DVC Western Sydney and External Engagement via K.Visser@westernsydney.edu.au. Please include the job reference code REF1265X in your email.
• Closing Date: 11:59pm, Tuesday 19th May 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University's online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About the Division of Western Sydney and External Engagement 
The Division of Western Sydney and External Engagement is the University’s outward-facing hub, responsible for building and sustaining the relationships, networks, and partnerships that underpin Western Sydney University’s reputation and impact. While the University’s core mission is to deliver world-class teaching and research, the Division ensures that this mission is supported, amplified, and connected to the communities, governments, industries, and global partners that shape our future. 

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.