Executive Assistant

• Full-time, ongoing position.
• Parramatta South campus based with flexible working arrangements.
• Salary: HEW Level 6 $97,693 – $104,713 per annum, plus 17% Super and Leave Loading.

Provide high-level executive and project support to enable global partnerships and transnational education priorities.

The Opportunity
You will provide high-level executive support to the Pro Vice-Chancellor, Global Partnerships and Transnational Education, enabling the effective operation of the Office through confidential, accurate and responsive administrative services.

You will manage complex diaries, correspondence and travel, and act as the first point of contact for internal and external stakeholders. You will coordinate executive communications, prepare and format documents, and ensure briefing papers and information flows are timely and accurate.

You will also provide project and administrative support across the Office, including research, reporting, event coordination and records management. This includes financial administration, asset and facilities coordination, and ensuring compliance with University policies and systems.

What Success Looks Like:

• Executive priorities are supported through accurate diary, correspondence and document management.
• Stakeholders receive professional, timely and confidential responses.
• Projects, reports and events are coordinated to agreed timeframes.
• Records, financial transactions and assets are managed in line with policy.
• Competing priorities are managed effectively with minimal supervision.

Please refer to the Position Description for full details.

About You

• You have experience supporting senior leaders in a complex organisation and are comfortable managing diaries, correspondence and competing priorities with confidence.
• You bring strong organisational and time management skills, allowing you to stay on top of high-volume work while responding calmly to changing demands.
• You communicate clearly and professionally, with the ability to draft, proofread and format executive-level documents and briefings.
• You work well with a wide range of stakeholders and know how to exercise sound judgement, particularly when handling confidential information.
• You are confident using office systems and tools to support reporting, records management and day-to-day administration.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Dr Liz Smith, Director, Transnational Education, Mobility & Partnerships via PVC-G@westernsydney.edu.au. Please include the job reference code REF1229S. 
• Closing Date: 11:59pm, Thursday 7 May 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.