Executive Assistant and Administrative Officer

• Full-time, Ongoing position
• Salary: HEW Level 6 $97,693 – $104,713 per annum, plus 17% Super and Leave Loading
• Based at Western’s Parramatta South and Hawkesbury (Richmond) campus, with flexible working arrangements
• Minimum 2 days per week at Parramatta South required

Provide high-level executive support enabling digital strategy delivery and operational excellence.

The Opportunity
Working closely with executive leaders and stakeholders across the University, the Executive Assistant and Administration Officer will provide comprehensive executive, administrative, governance and operational support to ensure the effective day-to-day functioning of the portfolio. The role supports the coordination of strategic and operational priorities, enabling informed decision-making, effective governance and strong stakeholder engagement.

The Executive Assistant and Administration Officer will manage a broad range of complex administrative functions, including executive diary management, travel coordination, correspondence management, expense processing, and the preparation of professional reports, presentations and briefing materials. The role also provides end-to-end secretariat support for meetings and committees, including the coordination of agendas, papers, minutes, action items and schedules.

In addition, the Executive Assistant and Administration Officer will coordinate events, forums, planning days and promotional activities, maintains robust records management and governance systems, and develops effective working relationships with a diverse range of internal and external stakeholders.

Operating within a high-volume and fast-paced environment, the role requires exceptional organisational skills, sound judgement, and the ability to manage competing priorities while handling sensitive and confidential matters with professionalism and discretion.

What Success Looks Like:

• Executive and administrative support is delivered efficiently, accurately and with discretion.
• Meetings and governance processes are well coordinated, with high quality documentation produced on time.
• Stakeholders experience responsive, professional and reliable engagement.
• Systems and processes are well organised, compliant and continuously maintained.
• Competing priorities are managed effectively under time pressure.

Please refer to the Position Description for full details.

About You
This role requires strong executive support experience and the ability to operate in a complex organisational environment. You will have:

• Experience in a university or tertiary education environment, ideally supporting executive or senior leadership.
• High level of digital proficiency, including Microsoft 365 and enterprise systems, with the ability to produce polished documents and presentations.
• Well-developed communication, interpersonal and relationship management skills.
• Demonstrated organisational capability, including workflow management, prioritisation and meeting deadlines.
• Proactive, adaptable and solutions focused, with strong attention to detail in fast paced environments.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Brooke Jim, Executive Portfolio Coordinator, Digital Services via b.jim@westernsydney.edu.au. Please include the job reference code REF1432S in your email.
• Closing Date: 11:59pm, Sunday 26th July 2026.
• Working Rights: You must provide evidence of your working rights in Australia at time of application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.