Marketing Operations Coordinator

• Full-time on-going position at HEW Level 7.
• Hawkesbury campus with flexible working arrangements.
• Salary: $107,053 – $115,469 per annum, plus 17% Super and Leave Loading.

Coordinate marketing operations, procurement and project systems that help deliver strategic marketing priorities.

The Opportunity
We are looking for a highly organised, proactive and solutions-focused professional to join our Marketing team as Marketing Operations Coordinator.

This is a fast-paced role for someone who thrives on getting things done, stays one step ahead, and can confidently manage competing priorities while keeping projects, people and processes moving. You will play a critical role in supporting the Director, Marketing and ensuring the smooth day-to-day operations of a dynamic and high-performing team.

You will coordinate strategic and operational marketing projects, oversee procurement and budget processes, manage operational systems and reporting, and drive administrative excellence across the team. You will also help foster a connected, collaborative and service-oriented culture by supporting team planning, communication and continuous improvement initiatives.

Success in this role requires someone who is reliable, responsive, detail-oriented and forward thinking, a person who takes ownership, follows through, and proactively identifies opportunities to improve the way work gets done.

What Success Looks Like:

• Strategic and operational marketing projects are delivered efficiently and on schedule.
• The Director, Marketing is supported through proactive coordination, follow-up and workflow management.
• Budgets, procurement processes and financial administration are managed accurately and efficiently.
• Operational systems, reporting tools and administrative processes run smoothly and support effective decision-making.
• The marketing team is well connected, organised and aligned around priorities and deadlines.
• Process improvements are identified and implemented to enhance efficiency, collaboration and service delivery.

Please refer to the Position Description for full details.

About You

• Demonstrated experience coordinating operations, projects or executive support functions within a fast-paced environment.
• Highly organised with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• A proactive and solutions-oriented mindset with the ability to anticipate needs and follow through on actions.
• Strong interpersonal and communication skills with the ability to build effective working relationships across teams.
• Experience managing procurement, budgets, purchase orders and financial administration processes.
• Strong capability in reporting, administration systems and project coordination tools.
• A collaborative and service-focused approach with a commitment to high performance and continuous improvement.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Yasmin Spencer, Director, Marketing via Y.Spencer@westernsydney.edu.au. REF1350X
• Closing Date: 11:59pm, Wednesday 3 June 2026
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.