Student Project Coordinator

• Full-time, fixed-term position for 2 years
• Parramatta City Campus (6 Hassall Street) with flexible working arrangements.
• Salary: HEW Level 7 $107,053 – $115,469 per annum, plus 17% Super and Leave Loading.

Manage day-to-day delivery for multiple student project teams across labs, workshops and events.

The Opportunity
You will oversee the day-to-day coordination of the University’s student-led project teams, including flagship programs such as Solar Car, Formula SAE, Robotics, Sustainable House, Rocketry, and Micro Satellite teams. Working with student team leads and academic leads, you will keep projects moving to fixed competition and engagement deadlines while ensuring activity aligns with University policies and processes.

You will coordinate project administration across multiple concurrent streams, including purchasing and procurement, resourcing, stakeholder engagement, partnerships and sponsorship support, and budget monitoring. Using project management methods, you will help plan and track work, follow up actions, prepare project documentation, and produce reports, proposals, briefs and recommendations using University templates.

You will also coordinate practical Work, Health, Safety and Wellbeing requirements for student-led projects across laboratories, workshops, project rooms, engagement events and off-site competitions. In partnership with Teaching and Research Technical Services and WHS staff, you will help develop and maintain risk assessments and standard operating procedures, support student training and low-risk safety inductions, maintain the Chemwatch SDS database, and run safety audits that promote a consistent safety culture.

What Success Looks Like:

• Student-led projects are coordinated effectively across teams, timelines and stakeholders.
• Procurement, resourcing and budgets are managed to support safe and timely delivery.
• Project documentation and reporting are accurate, current and completed to templates.
• WHS processes, risk assessments and SOPs are current, used in practice, and understood.
• Safety audits and inductions are completed, issues are followed up, and compliance improves.

Please refer to the Position Description for full details.

About You

• You hold tertiary qualifications in Engineering or Design, or bring equivalent practical experience
• You have experience coordinating end-to-end project delivery, including administrative tasks
• You’re able to prioritise competing tasks, meet deadlines, and work independently
• You bring strong analytical and problem-solving skills, with confidence interpreting policy and procedure
• You have experience in risk management and hazard identification, including SOPs and risk assessments.

Working with Children Check:
It is a mandatory requirement for any incumbent of this position to have a current NSW Employee Working with Children Clearance in accordance with the NSW Child Protection (Working with Children) Act 2012.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

• Position Enquiries: Direct to Dr Michael Baker, General Manager, Faculty of Engineering, Computing and Science via Mi.Baker@westernsydney.edu.au. Please include the job reference code REF1310V.
• Closing Date: 11:59pm, Wednesday 20 May 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au.

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.